HLSD Adopts "Next Generation" Paperless Meeting Technology

Beginning this month, Hamilton Local Schools is turning to the Internet to improve its governance process while saving time, taxpayer dollars, and the environment by utilizing the BoardDocs® system. The new eGovernance initiative will replace the old and costly method of compiling, printing, binding and distributing paper agenda packets by hand.

Our new process will enable us to maximize the effectiveness of our board meetings with increased transparency, providing a basis for better and more open communication with the public, while dramatically increasing productivity and saving thousands of dollars annually.

BoardDocs® was initially developed in 2000 for a Georgia school district. Since then, more than 550 governing bodies nationwide have adopted the system.

By making meeting agendas and supporting documents available on the Internet, Hamilton Local Schools will be able distribute documents associated with board meetings more quickly and efficiently, at a dramatically reduced cost to the district.
 
Electronic distribution will not only save time and resources, it will also provide unprecedented public access, via Hamilton Local Schools' web site, to agenda items and other board-related information. This process will allow interested parties to review information prior to board meetings.

After the meeting, individuals can review the agenda items and see what action the board took, complete with voting results. All documents associated with the meeting are automatically archived and can be accessed by meeting date or by using the system’s comprehensive search feature.

Access the new eGovernance features here.  For questions regarding the new eGovernance initiatives, contact Chrysis Thompson, Administrative Assistant to the Superintendent.